4 schemes for secure printing

The printer is an indispensable production tool in daily work and life. Although the needs of different users vary – art design companies want printers to be able to print high-resolution, high-contrast artwork; commercial companies want printers to print fast and have low daily use costs. However, they have a common requirement for printers. This must be safe. The printer cannot be a loophole leaking corporate creative and commercial secrets. So how should we solve this security problem?

1. With a password print, the file will no longer be misplaced. In order to print with a password, it is very simple, just replace a device that supports password printing. With this device, in the printout session, employees can set passwords for confidential documents on the computer. Only the employee himself enters the print password on the device, and confidential documents will be printed out and will not be taken away by others.

2. Bundled IP Address Printing Specialized printing In addition to password printing, the company's IT management staff can also bind employees' IP addresses. The IT administrator can set the IP/MAC address filter of the device to strictly limit the permission of the company employees to access the printer for printing.

In this way, only the colleagues in department A can use the printer B to print out, and the department C can't access the printer B. This can reduce the risk of information confusion and leakage caused by multi-sector cross-connected devices.

3. Electronic document management system to achieve safe, efficient printing For many trading companies, in the daily office with the customer's fax exchanges between the frequent business dependencies on the fax is higher, but the fax paper document management very inconvenient. With an electronic document management system, the management of faxes will become very efficient.

After adopting the electronic document management system, the printer automatically converts the fax task into an electronic image and forwards it to a specific folder after obtaining the fax task. Then, the document manager will send the electronic image to the relevant person by mail. In the mailbox, such workflow optimization will greatly improve the timeliness and security of business transactions.